Broadcast to All Licensed Child Care Providers from the Division of Public Assistance, Child Care Program Office

April 13, 2020

Broadcast to All Licensed Child Care Providers from the Division of Public Assistance, Child Care Program Office

• All licensed providers who were open March 1, 2020 will receive payment based on all private pay and Child Care Assistance Program (CCAP)
  children who were in care during the month of February 2020. Providers need to submit children’s names, age category, and attendance
  information for private pay children to the Child Care Program Office (CCPO).
• All licensed providers who were open during the month of March 2020 will also receive payment for all children who were in care during
  the month of March based on the child’s actual attendance. Providers will need to submit a timely Request for Payment for all CCAP
  children by the last day of April. Providers also need to submit children’s names, age, and attendance information for private pay
  children who were in care during the month of March to the Child Care Program Office (CCPO) by the last day of April.
• All licensed providers who remained open or who temporarily closed and reopened during the service month of March will also receive payment
  based on the age of the child.
• Payment is anticipated to be processed in April.

• All licensed providers, open or who temporarily closed after March 1, 2020 due to COVID-19, will receive payment based on all private pay
  and Child Care Assistance Program (CCAP) children who were in care during the month of February. CCPO will use the information previously
  provided.
• All licensed providers who were open during the month of April 2020 will also receive payment for all children who were in care during
  the month of April based on the child’s actual attendance. Providers will need to submit a timely Request for Payment for all CCAP
  children due by the last day of May. Providers need to submit children’s names, age and attendance information for private pay children
  who were in care during the month of April to the Child Care Program Office (CCPO) by the last day of May.
• All licensed providers who remained open or who temporarily closed and reopened during the service month of April will also receive payment
  based on the age of the child.
• Payment is anticipated to be processed in May.

• All licensed providers who were open or who temporarily closed after March 1, 2020 due to COVID-19, will receive payment based on all private
  pay and Child Care Assistance Program (CCAP) children in care during the month of February. CCPO will use the information previously
  provided.
• All licensed providers who were open during the month of May 2020 will also receive payment for all children who were in care during the
  month of May based on the child’s actual attendance. Providers will need to submit a timely Request for Payment for all CCAP children
  due by the last day June. Providers need to submit children’s names, age and attendance information for private pay children who were
  in care during the month of May to the Child Care Program Office (CCPO) by the last day of June.
• All licensed providers who remained open or who temporarily closed and during the service month of May will receive payment based on the
  age of the child.
• Payment is anticipated to be processed in June.

April 8, 2020

Broadcast to All Licensed Child Care Providers from the Division of Public Assistance, Child Care Program Office

CCPO is pleased to inform you of the support we will be providing to child care facilities in response to the impacts of COVID-19.

Payment for the Child Care Assistance Program (CCAP) and Child Care Grant Program (CCG) for child care provided will continue as usual by way
of submission of your monthly CCAP Request for Payment CC78 and CCG Reimbursement Request CC15 by the last day of the month following the
month care was provided.

The CCPO has also been authorized to provide capacity building funding to all licensed child care providers in Alaska, regardless of your participation
in the Child Care Assistance Program (CCAP). This funding is to support your ability to retain staff; purchase necessary supplies; change
or extend hours of operation to accommodate first responder families, families working in essential positions, and/or homeless children;
pay bills; and remain operational or to be able to reopen and continue to serve families if you temporarily closed due to the impacts of
the COVID-19 emergency declaration.

Capacity building funding will begin processing in the month of April 2020 and is anticipated to continue through June 2020 or as funding is
available.

The process for requesting capacity building funding is listed below based on the status of the facility:

1. Closed Providers – those providers who closed during the month of March 2020 due to the COVID-19 emergency declaration
and have not or will not reopen until after May 31, 2020.

Capacity building payments will be made to all licensed child care providers who were open on March 1, 2020. The payment amount
will be based on the attendance of all the children in care during the month of February 2020. Payment will be made using the provider’s
established rates. If providers charge less than the CCAP rates (State Rates), payment will be made using the State Rates. Payments will
be processed during the months of April, May and June 2020.

a. CCAP participating providers

Information is needed pertaining to children who were in your care during February 2020 who were not participating in the CCAP. Please provide
the child’s name, age and attendance on the attached Non Child Care Assistance Program Children’s Attendance form or those providers who participate in the Child Care Grant Program (CCG) may identify the age of these children using the CCG Attendance
Report CC14 form. You may also provide this information in a different format as long as the child’s name, age and attendance are included.
This information needs to be provided by April 30, 2020.

b. Non-CCAP participating providers

Information is needed pertaining to children who were in your care during February 2020. Please provide the child’s name, age and attendance
for the month of February 2020 to the CCPO on the attached Non Child Care Assistance Program Children’s Attendance form by April 30, 2020 or a different format as long as the above information is included.

Additionally, information needs to be provided pertaining to your established rates in effect February 2020, a Substitute W-9 form and EDI
Agreement to enable us to establish vendor accounts to be able to process payments to you. Forms will be mailed to you in the next few
days requesting this information.

2. Open Providers – those providers who have remained open

Capacity building payments will be made to all licensed child care providers who were open on March 1, 2020. The payment amount
will be based on the attendance of all the children in care during the month of February 2020. Payment will be made using the provider’s
established rates. If providers charge less than the CCAP rates (State Rates), payment will be made using the State Rates.

a. CCAP participating providers

All CCAP and CCG participating providers will receive payment for those programs as usual except that CCAP payment will be made using the provider’s
established rate instead of the State Rate for care provided during the months of March through May 2020, with a timely submissions of
your CCAP Request for Payment CC78 or CCG Reimbursement Request CC15. If providers charge less than the State Rates, payment will be made
using the State Rates. Payment will also be made for non-CCAP participating children using the provider’s established rate. Additional
information is needed pertaining to children who were in your care during the months of March through May 2020 who were not participating
in the CCAP.

Please provide the child’s name, age and attendance each month care was provided to the CCPO on the Non Child Care Assistance Program Children’s Attendance form or those providers who participate in the Child Care Grant Program (CCG) may identify the age of these children using the CCG Attendance
Report CC14 form. You may also provide this information in a different format as long as the child’s name, age and attendance are included.

Providers will also receive payment for each child in care during the months of March through May 2020, at the rate of $100 for infants, $75
for toddlers, $50 for preschool aged, and $25 for school aged children.

b. Non-CCAP participating providers

Payment will be processed in the months of April through June 2020 based on the children in the providers care during the month of February
2020.

These providers will also receive payment during the months of April through June 2020 for each child in care during the month of February
based on the age of the child at the rate of $100 for infants, $75 for toddlers, $50 for preschool aged, and $25 for school aged children.

Information is needed pertaining to children who were in your care during February 2020. Please provide the child’s name, age and attendance
for the month of February 2020 on the attached Non Child Care Assistance Program Children’s Attendance form to the CCPO by April 30, 2020. You may also provide this information in a different format as long as the child’s name,
age and attendance are included.

3. Re-Opened providers – providers who temporarily closed due to COVID-19 emergency declaration and have re-opened

Capacity building payments will be made to all licensed child care providers who were open on March 1, 2020. The payment amount will be based
on the attendance of all the children in care during the month of February 2020. Payment will be made using the provider’s established
rates. If providers charge less than the CCAP rates (State Rates), payment will be made using the State Rates.

a. CCAP participating providers

All CCAP and CCG participating providers will receive payment for those programs as usual during the months in which they were open and caring
for children, except that for CCAP payment will be made using the provider’s established rate instead of the State Rate for care provided
during the months of March through May 2020 with a timely CCAP Request for Payment CC78 or a CCG Reimbursement Request CC15. If providers
charge less than the State Rates, payment will be made using the State Rates. Payment will also be made for non-CCAP participating children
using the provider’s established rate. Information is needed pertaining to children who were in your care during the months of March through
May 2020 who were not participating in the CCAP.

Please provide the child’s name, age and attendance each month care was provided to the CCPO on the Non Child Care Assistance Program Children’s Attendance form or those providers who participate in the Child Care Grant Program (CCG) may identify the age of these children using the CCG Attendance
Report CC14 form. You may also provide this information in a different format as long as the child’s name, age and attendance are included.

During the months of March through May, when the provider re-opened they will also receive payment for each child in care during the month
they reopened through May 2020, at the rate of $100 for infants, $75 for toddlers, $50 for preschool aged, and $25 for school aged children.

b. Non-CCAP participating providers

Payment will be processed in the months of April through June 2020 based on the children in the provider’s care during the month of February
2020.

During the months of March through May, when the provider re-opened, they will also receive payment for each child in care during the month
they reopened through May 2020, based on the children in care during the month of February 2020, at the rate of $100 for infants, $75 for
toddlers, $50 for preschool aged, and$25 for school aged children.

If you have questions, please contact the CCPO at [email protected].

Submit the requested information to the CCPO via:

• CCPO Website
• Email: [email protected]
• Toll free fax: 1-888-224-4536
• Fax: 907-269-4536
• Mail or in-person: Child Care Program Office, 3601 C Street, Suite 140, Anchorage, AK 99503