Local Program Supervisor/Family Advocate
Company/Organization: RurAL CAP Head Start
Location: Ketchikan
Application Dates: 12/12/2024
Job Description
Local Program Supervisor: Provides oversight of operations of the local Head Start program, integrating all Head Start Components, oversees all aspects of program staffing; and developing family and community partnerships.
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:
- Ensures compliance with all applicable federal and state regulations, Head Start Performance Standards, and agency and Child Development Division Head Start/Early Head Start Policies and Procedures and the Head Start Work Plan.
- Ensures compliance with all applicable federal and state sanitation and safety regulations and Child & Adult Care Food Program guidelines, to include traditional foods guidelines.
- Oversees all aspects of the recruitment and hiring of staff. Makes recommendations for the suspension and/or termination of staff to the Regional Manager.
- Responsible for the day-to-day supervision and scheduling of staff; conducting staff performance evaluations, and the orientation, training, and on-going support and training of new staff.
- Accountable for all aspects of employee new hire paperwork, payroll and leave processes and ensures compliance with all applicable policies and procedures.
- Establishes partnerships with parents that are respectful, culturally sensitive and nonjudgmental.
- Ensures that families’ strengths and needs are identified and addressed. Ensures that parents are actively involved in staff hiring, program planning, decision-making, and volunteer activities.
- Establishes a safe, healthy, nurturing environment for children, including using the principles of Active Supervision at all times.
- Conducts regular observations of staff to ensure quality programming.
- Ensures appropriate documentation of program operations.
- Builds and strengthens community partnerships for the support of families and children.
- Promotes a safe work environment and complies with safety guidelines.
- Conducts and documents weekly staff meetings, and attends regular supervisory meetings and all required training.
- Plans for current and future financial needs; develops realistic budget within guidelines; stays within budget in meeting objectives.
- Fosters team effort, cooperation, and positive morale among staff members; seeking guidance from the Regional Manager when needed.
- Analyzes issues and projects thoroughly; obtains and uses available resources; develops appropriate and creative solutions; takes action in a timely manner.
Family Advocate: Promotes a healthy relationship between Head Start families and their community by implementing a strengths-based approach to family services. Encourages family involvement in the Head Start program and act as a liaison between the classroom and the home. Fosters the belief that parents are the child’s first and most important teacher.
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:
- Ensures compliance with all applicable federal and state regulations, Head Start Performance Standards, agency and Child Development Division Head Start/Early Head Start Policies and Procedures, Child and Adult Care Food Program (CACFP), and the Head Start Work Plan.
- Establishes partnerships with parents that are respectful, culturally sensitive, and nonjudgmental.
- Involves parents in identifying and addressing their family’s goals, strengths, and needs.
- Assists and supports parents to schedule, attend and participate in monthly Parent Committee meetings and Parent Experiences.
- Provides a minimum of two home visits, with monthly contacts, to each family throughout the school year and provide additional home visits as appropriate.
- Communicates observations, concerns and important information about children and families during Monthly Staffing with Teachers and Teacher Aides.
- Participates in Family Checks twice a year with Teachers, Teacher Aides and Family/Health Coordinators.
- Works to ensure mandatory health screenings and immunizations are completed, documented, tracked and submitted to Central Office.
- Provides support to families when health referrals are made, providing continual follow-up and documentation until services have been received.
- Develops new and strengthens existing partnerships with local, regional and state providers.
- Develops and maintains on-site community resource files.
- Documents all services provided for families.
POSITION TYPE/EXPECTED HOURS OF WORK:
This is a full-time position 40 hours per week/38 weeks per year, off summer. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. or hours vary with location. Occasional evening and weekend work may be required as job duties demand.
EMPLOYMENT REQUIREMENTS AND REQUIRED EDUCATION:
- Must be at least 18 years of age.
- Must pass state and federal background checks, including fingerprints.
- A.A. in Early Childhood Education, or related degree.
- Demonstrated ability to supervise 2 or more employees including training and evaluating work performances.
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